Our Constitution - The written statement of the Maker Green Team.

The Maker Green Team was founded at an inaugural meeting on Saturday 9th December 2006, at The Green Mans House, Maker Heights, Cawsand, Cornwall, UK. Following the first recycling scheme, covering the "Maker Sunshine Festival in July 2006. The Constitution was amended and revised on 11th December 2009 AGM ratification by motion.

This Constitution for the organisation was adopted at the first annual general meeting of the quorum on 9th December 2006 and reaffirmed on the11th December 2009.

Constitution of the Maker Green Team

1 Title and Address

The title of the organisation is the “Maker Green Team”. The administrative address (‘HQ’) shall be that of the secretary or as assigned by the quorum*.

2 Aims of the organisation

(a) To promote and support the use of all volunteer not for profit community event recycling schemes at locations and events covering the entire South West region of England and by invite by other community organisations and bodies at locations within the United Kingdom & mainland Europe.

(b) To disseminate information within the group, and outside by means of a website, and publication elsewhere including, but not limited to, other publications, media sources, and group meetings.

(c) To provide organisational training, recycling knowledge, tools and equipment, transport means, which may be available to group members and others. The quorum to provide funds for, and access to, such tools and equipment at their sole discretion.

(d) To aid the provision of community event recycling schemes through all volunteer not for profit community event recycling schemes at locations and events covering the entire South West region of England and by invite by other Community organisations & bodies at locations within the United Kingdom & mainland Europe. This will be actioned by work, consultation, technical assistance, training, liaison and financial assistance. Such financial assistance to be at the sole discretion of the quorum.

(e) To work with national and international societies and groups to further community recycling practice. (f) This organisation adopts a community recycling charter by formation, and follows the principles of Agenda 21

3 Membership of the Organisation

(a) Membership of the organisation is open to any individual who has an interest in community event recycling.

(b) Membership is free, by volunteering and invited by quorum officers.

(c) Each member must agree to observe the Rules and Regulations of the organisation.

(d) Upon resigning from the quorum or otherwise ceasing to be a member of the organisation the individual must return, without delay, to the Secretary all materials belonging to the organisation.

4 Officers of the organisation

4.1 The affairs of the organisation will be run by a quorum. These will comprise a Chairperson, a Secretary, a Treasurer and other members nominated and co-opted..

4.2 The quorum must meet at least once per annum at a date and venue to be selected by the Secretary in consultation with all quorum members.

4.3 The quorum has the power to co-opt any member onto the quorum or Sub-committee until the next Annual General Meeting.

4.4 The quorum has the power to suspend or expel any member of the organisation who acts against the Rules and Regulations of the organisation or commits a criminal act.

4.5 Expenses incurred by members in the course of their duties should be recorded at the time, with all related receipts. Reimbursement of personal expenses will be at the quorum's discretion

4.6 To qualify for reimbursement, expenditure must be agreed in advance by 3 committee members

4.7 The Chairperson, the Secretary or the Treasurer may independently sanction sundry expenses under £50 on an ad hoc basis as circumstance’s demand.

4.8 A Quorum will consist of 50% of quorum members.

5 Finances of the organisation

5.1 The organisation will be financed by: (a) Grants, (b) Donations from any source. (c) Profits from fundraising activities (d) The sale of publications, gifts (e) Schemes of work..

5.2 All monies of the organisation will be paid into a current and/or deposit account held in the name of the organisation, or a temporary account nominated by the Treasurer as an interim account for an unspecified period of holding.

5.3 All payments will require consensus of 66% of quorum members, within and from the Chairperson, Secretary or Treasurer within their roles.

5.4 The financial period for the organisation will be one calendar year. Duly audited accounts and balance sheets to be presented to the quorum at least one month prior to the Annual General Meeting providing turnover exceeds £15,000*. The financial year to be 5th April to 6th April year following.

6 Annual General Meeting

6.1 The Annual General Meeting (‘AGM’) shall be held annually (December) at a time and place decided by the quorum.

6.2 The business of the AGM shall be: (a) To receive reports from the Chairman, Secretary and Treasurer. (b) Receive the audited accounts*. (c) Elect the Officers and quorum. (d) Conduct any other business of the meeting.

6.3 Any member wishing to include an item on the agenda must forward the item to the Secretary 21 days prior to the meeting.

6.4 Officers and members of the quorum must be proposed by two members of the organisation. Retiring members may stand for re-election. No member may hold an Officers post for more than 5 successive years.

6.5 All members shall be advised of the date and location of the meeting 28 days prior to the meeting. This notification to be in the group newsletter and by Internet announcement.

6.6 A Quorum will be three or more persons (co-opted for role), one of whom must be a quorum member up to the Annual General Meeting.

7 Amendments to Constitution

Any proposed amendment to the Constitution shall be submitted as an agenda item for the Annual General Meeting or at an Extraordinary General Meeting (EGM) as defined in Article 8 with the provision of Article 6.3. Any proposal to change the constitution requires that 66% of the quorum present vote in favour.

8 Extraordinary General Meeting

At the request of the quorum, the Secretary will call an Extraordinary General Meeting. Such a meeting must take place within 6 weeks of the request and at a venue decided by the quorum. The only business which may be transacted is that on the Agenda and no other business may be discussed.

9 Winding up

If at an Annual General Meeting or an Extraordinary General Meeting, a Resolution is passed to wind up the affairs of the Organisation, then so much of the assets of the Organisation shall be realised as required to discharge any and all liabilities of the Organisation and the remaining assets to be disposed of by the existing committee in accordance with Article 2.

Used terminology / Constitutional changes

*CORUM - the operational mandate of Maker Green Team Quorum

‘Co-ordinated Operations Reflecting United Mandate’. Definition*

Second Amendment set at Quorum EGM published November 2009.

Second & Third Amendment ratified December 11th 2009 AGM.